How to Train Your Team on AirgapAI in 30 Minutes: A Guide to Fast AI Adoption

Become the Leader Whose Team Adopts Artificial Intelligence Because It Feels Safe, Simple, and Useful on Day One.

In today's fast-paced business environment, integrating Artificial Intelligence (AI) into your team's workflow isn't just an option—it's a necessity for boosting productivity, enhancing decision-making, and maintaining a competitive edge. However, the journey to AI adoption often faces significant hurdles: concerns about data privacy, the complexity of cloud-based solutions, and the steep learning curve for new technologies.

This comprehensive training guide is designed for team leads and enablement specialists who want to empower their workforce with a powerful, secure, and intuitive AI solution: AirgapAI by Iternal Technologies. In just 30 minutes, you can guide your team through the essential steps to get AirgapAI up and running, demonstrating its immediate value and fostering a culture of trust and innovation. This guide provides a clear agenda, detailed instructions, and practical exercises, ensuring simple wins that build lasting habits and confidence in local, private AI.

1. Understanding AirgapAI: Your Private, Powerful Artificial Intelligence Assistant

Before diving into the training, it's crucial to understand what AirgapAI is and what makes it a game-changer for your organization, especially for those who know absolutely nothing about Artificial Intelligence.

What Exactly Is Artificial Intelligence?

At its core, Artificial Intelligence is a broad field of computer science that enables machines to perform tasks that typically require human intelligence. This includes things like understanding natural language, recognizing patterns, learning from data, and making decisions.

What Are Large Language Models?

Large Language Models (LLMs) are a specific type of Artificial Intelligence that are incredibly good at understanding, generating, and responding to human language. Think of them as highly advanced chatbots. They've been trained on vast amounts of text data from the internet, allowing them to answer questions, write stories, summarize documents, and much more.

How Is AirgapAI Different from Other Artificial Intelligence Solutions?

Many popular Artificial Intelligence tools, like cloud-based assistants, rely on external servers and the internet to process your requests. This can raise concerns about data privacy, security, and consistent access, especially when dealing with sensitive information or working offline.

AirgapAI stands apart as a 100% local, on-device Large Language Model platform. This means it runs entirely on your personal computer, typically an AI PC, without ever sending your data to external cloud servers or requiring an internet connection. This fundamental difference offers unparalleled benefits:

Unrivaled Security and Data Sovereignty: Your data stays on your device. Period. There is no network "in" or "out" for your proprietary information, making it ideal for highly regulated industries and classified environments. This completely eliminates the risk of sensitive data leakage to third-party clouds.
Cost-Effectiveness: AirgapAI is offered as a one-time perpetual license per device, significantly reducing the total cost of ownership compared to recurring, per-user subscription models of cloud alternatives. You own your Artificial Intelligence.
Exceptional Accuracy with Blockify Technology: Traditional Artificial Intelligence models can sometimes "hallucinate" or provide inaccurate information, especially when dealing with messy or uncurated enterprise data. AirgapAI leverages Iternal's patented Blockify technology (which we will explore in detail) to preprocess your data, drastically improving the accuracy of responses by up to 78 times, or 7,800 percent. This ensures your team receives trusted and reliable insights.
Offline Accessibility: Because it runs locally, AirgapAI works anywhere, anytime, even without an internet connection. This is critical for field personnel, secure facilities, or anyone needing to remain productive in disconnected environments.
Ease of Use: Designed as a "GenAI Easy button," AirgapAI offers a familiar chat interface and intuitive workflows, making advanced Artificial Intelligence accessible to every employee, regardless of their technical expertise.

By bringing Artificial Intelligence directly to the edge—your team's devices—AirgapAI unlocks advanced capabilities while prioritizing your organization's security, budget, and need for accurate, trustworthy information.

2. Pre-Training Preparation: Setting the Stage for Success

To ensure a smooth 30-minute training session and successful adoption, some initial preparation is essential. This includes verifying system requirements and having the installer package readily available.

2.1 System Requirements and Prerequisites

AirgapAI is optimized to run on modern AI Personal Computers, leveraging the Central Processing Unit (CPU), Graphics Processing Unit (GPU), and Neural Processing Unit (NPU) for optimal performance.

Minimum System Requirements:

CPU (Central Processing Unit): 8 Cores
RAM (Random Access Memory): 16 Gigabytes
Disk (Storage Drive): 10 Gigabytes free (Solid State Drive recommended)
GPU (Graphics Processing Unit) (Integrated or Dedicated): 4 Gigabytes or more of Video Random Access Memory, 2024 model or newer
OS (Operating System): Windows 11 with the latest patches

Recommended System Requirements:

CPU (Central Processing Unit): 8 Cores / 16 Threads or better
RAM (Random Access Memory): 32 Gigabytes or more
Disk (Storage Drive): 50 Gigabytes NVMe (Non-Volatile Memory Express)
GPU (Graphics Processing Unit) (Integrated or Dedicated): 8 Gigabytes or more of Video Random Access Memory
OS (Operating System): Windows 11 with the latest patches

Permissions:

Users will need appropriate security permissions to install applications on their devices.

2.2 Downloading the Installer Package

Before the training, ensure each participant has access to the AirgapAI installer.

Obtain the Installer: Get the latest ZIP archive from your IT department's internal link or cloud storage.
- Example File Name: AirgapAI-v1.0.2-Install.zip
Save the Package: Save the downloaded ZIP file to your Downloads folder or any other writable location on your computer.

2.3 Installing the AirgapAI Application

The installation process is designed to be straightforward, much like installing any standard Windows application.

Extract the Archive:
- Locate the downloaded AirgapAI-v1.0.2-Install.zip file.
- Right-click on the file.
- Select "Extract All..." from the context menu.
- Choose a destination folder for the extracted files (the default, a new folder under Downloads, is usually fine).
- Click "Extract."
Run the Installer:
- Open the newly extracted folder.
- Double-click on the AirgapAI Chat Setup.exe file.
Follow the Installer Wizard:
- If prompted by your operating system's security (e.g., SmartScreen), choose "Allow" or "Run anyway."
- Accept the license agreement when prompted.
- Optionally, choose to create a Desktop Shortcut for easy access.
- Click "Install."
- Once the installation is complete, click "Finish."

Congratulations! AirgapAI is now installed on your device.

3. The 30-Minute AirgapAI Training Agenda: From Zero to Productive

This agenda is structured for maximum impact in a short timeframe, focusing on key functionalities that highlight AirgapAI's benefits and encourage immediate adoption.

Time Allotment: 30 Minutes

Introduction & Overview (5 minutes): What is AirgapAI? Why it matters for security, accuracy, and cost.
First-Launch Onboarding (10 minutes): Profile setup, chat style, uploading core and embeddings models, adding a sample dataset.
Initial Benchmarking (2 minutes): Explaining its purpose and initiating it.
Everyday Workflows & Core Features (10 minutes): First chat, file upload and summarization, Retrieval-Augmented Generation (RAG) with datasets, Entourage Mode demonstration.
Questions & Next Steps (3 minutes): Open discussion and Call to Action.

Facilitator Guide & Exercises:

Objective: To empower users to confidently use AirgapAI for common tasks, emphasizing its security, accuracy, and ease of use.

Exercise 1: Profile & Chat Style (2 Minutes)

Launch AirgapAI Chat: Open the application via your new desktop shortcut or Start menu entry.
- Facilitator Note: The app will automatically detect if models are missing and initiate the "Onboarding" flow.
Start Onboarding: Click the "Start Onboarding" button.
Enter Display Name: Type in your preferred display name (e.g., "You," or your actual name).
Pick Chat Style: Select a chat style that appeals to you from the available options (e.g., Iternal Professional, Casual, Dark Mode, Retro).
Move Forward: Click "Next."

Exercise 2: Uploading the Core Large Language Model (5 Minutes)

This step introduces the brain of the Artificial Intelligence: the Large Language Model.

Access Model Screen: On the "Models" screen, expand the "Available Models" drop-down menu. It will be empty initially.
Initiate Upload: Click "Upload Model."
Navigate to Models Folder: Browse to the /models/ folder located within the extracted installer directory (where you initially unzipped AirgapAI).
Choose a Model: Select a core Large Language Model suited to your hardware.
- For devices with integrated Graphics Processing Units from 2024 or lower power machines: Choose Llama-1B.
- For devices with integrated Graphics Processing Units from 2025 or dedicated Graphics Processing Units: Choose Llama-3B.
Save the Model: Click "Save."
- Facilitator Note: This upload takes approximately 30 seconds. Explain that Llama is an example of an open-source Large Language Model that runs locally.
- For Administrators: Highlight that Chat Large Language Models can also be updated/added by modifying the contents of %appdata%\IternalModelRepo.

Exercise 3: Uploading an Embeddings Model (3 Minutes)

Embeddings models are crucial for understanding the meaning and context of your data, especially for advanced features like retrieving information from documents.

Initiate Embeddings Upload: Still on the onboarding page, click "Upload Embeddings Model."
Navigate and Select: Open the /models/ folder again and select Jina-Embeddings.zip.
Save Embeddings: Click "Save."
- Facilitator Note: This upload also takes approximately 30 seconds. Explain that an embeddings model helps AirgapAI understand the meaning of words and sentences, which is vital for accurately searching and summarizing your own data later.
- For Administrators: Highlight that Embeddings Models can also be updated/added by modifying the contents of %appdata%\IternalModelRepo.

Exercise 4: Adding Sample or Custom Datasets (5 Minutes)

This is where the magic of Retrieval-Augmented Generation (RAG) begins, allowing AirgapAI to chat with your data securely.

Initiate Dataset Upload: Click "Upload Dataset."
Navigate to Datasets Folder: Navigate to the /datasets/ folder from the extracted installer folder.
Select Sample Dataset: Select CIA_World_Factbook_US.jsonl.
Save the Dataset: Click "Save."
- Facilitator Note: Explain that "datasets" are collections of documents or information that AirgapAI can learn from and answer questions about. This is your secure knowledge base. Mention that for larger, more accurate results, Iternal's patented Blockify technology is used to optimize these datasets, providing an estimated 78 times accuracy gain. Local, on-device Blockify functionality will be available in Quarter 3 of 2025.
- For Administrators: Note that dataset updates can be pushed by modifying the contents of %appdata%\airgap-ai-chat\CorpusRepo.
Finish Onboarding: Once all three items (Core Large Language Model, Embeddings Model, and Dataset) are added, click "Continue." AirgapAI Chat will now boot with your selections.

Exercise 5: Initial Model Benchmarking (2 Minutes)

Benchmarking optimizes AirgapAI for your specific hardware.

Run Benchmark: On the first model launch, AirgapAI Chat will offer to benchmark your hardware. Click "Run Benchmark" (recommended).
- Facilitator Note: Explain that this process takes about 2 minutes and measures how fast your computer can process Artificial Intelligence tasks, such as generating responses (tokens per second) and its inference speed. This optimizes the application's performance for your specific device. You can skip this step, but context size limits will remain conservative until a benchmark is completed.
Adjust Context Window (Optional): After benchmarking, you can visit "Settings > Chat" and drag the slider to expand the token context window up to 32,000.

Exercise 6: Everyday Workflows - First Chat, File Upload & Summarization (5 Minutes)

Now, let's put AirgapAI to work with some common tasks.

First Chat:
- In the main chat window, simply type a general question, like "What is Artificial Intelligence?" or "Tell me a short story about a brave knight."
- Facilitator Note: Emphasize that this works just like any other chat assistant, but entirely locally.
File Upload & Summarization:
- Drag and drop a PDF, Word document (.docx), or plain text (.txt) file directly onto the chat window, or click the paperclip icon (📎).
- Once the file is uploaded, type a prompt like: "Summarize this document in bullet points."
- Facilitator Note: AirgapAI will instantly embed and summarize the document. Highlight how this can save significant time on reviewing lengthy reports or emails.

Exercise 7: Retrieval-Augmented Generation with Blockify Datasets (5 Minutes)

This demonstrates AirgapAI's ability to provide accurate answers from your specific, trusted datasets.

Toggle Dataset On: In the sidebar of the AirgapAI application, locate and toggle ON your newly uploaded CIA World Factbook for USA dataset.
Ask a Specific Question: Type a question related to the dataset, such as: "What are the major political parties in the United States?"
Review Response: Observe AirgapAI's answer.
- Facilitator Note: Point out how the RAG engine fetches relevant "IdeaBlocks" (the distilled information from Blockify), and then the Large Language Model synthesizes a coherent, trusted answer, often showing citations for traceability. This is how you get highly accurate answers from your internal knowledge.

Exercise 8: Entourage Mode Demonstration (3 Minutes)

Entourage Mode allows for multi-perspective analysis, a powerful feature for complex scenarios.

Select Entourage Mode Workflow: From the new chat page, select an "Entourage Mode" quick start workflow.
Configure Personas (Briefly Explain): Explain that in "Advanced Settings > Personas," users or administrators can configure multiple Artificial Intelligence personas (e.g., Marketing, Sales, Legal, Engineering, or even specialized roles like a CIA analyst and a military tactician). Each persona is tuned with expertise from specific datasets.
Demonstrate with a Prompt: Use the recommended prompt: "I am launching a new product called AirgapAI, it is a 100% local chat Large Language Model solution that is 1/10th the cost of other solutions with more capabilities, what do you think? Please answer in short sentences."
- Facilitator Note: Explain that in a real scenario, you would receive distinct answers from each "expert" persona, giving a multi-perspective view on complex issues. This is invaluable for high-stakes decision-making, proposal preparation, or brainstorming, allowing diverse expert viewpoints to weigh in simultaneously. You can see persona activity indicators showing which are "typing."

4. Addressing Adoption Concerns and Ensuring Ongoing Success

Beyond the initial training, a successful Artificial Intelligence adoption strategy for AirgapAI involves addressing common concerns and ensuring continuous support.

Facilitator Tips for Encouraging Adoption:

Emphasize Security: Reiterate that AirgapAI runs 100% locally, ensuring all sensitive data remains on the user's device. This builds trust, especially for teams hesitant about cloud-based Artificial Intelligence.
Highlight Accuracy: Stress the 78 times accuracy improvement with Blockify technology. This directly counters the common fear of Artificial Intelligence "hallucinations" and builds confidence in the reliability of AirgapAI's responses.
Show Immediate Value: Focus on quick wins like document summarization and fast answers from internal datasets. Simple, useful applications on day one are key to building habits.
Position as an "Easy Button": Emphasize AirgapAI's intuitive chat interface and one-click installation, reducing the perceived complexity of Artificial Intelligence.
Encourage Experimentation: Create a safe space for users to experiment with different prompts and workflows. Remind them that they are "chatting" with their own secure Artificial Intelligence.

Installation, Updates, and Support

Installation Protocol: AirgapAI is delivered as an executable file, seamlessly integrating into standard Windows imaging processes. Our deployment manual provides detailed instructions for IT departments on imaging, provisioning, and role-specific configuration. For seed deployments, Iternal's team coordinates to ensure the application and all intended datasets (pre-packaged via Blockify) are pre-loaded.
Ongoing Updates and Maintenance: AirgapAI's update cadence is synchronized with your typical operating system or enterprise software update cycle. Your IT department can easily deploy new versions, data updates, or security patches through familiar image management solutions like Microsoft Intune. Updates are delivered by the built-in Update Manager, which can be configured to pull from a Local Server or the Cloud in "Settings > Updates."
Training and Support: Iternal Technologies offers a 30-minute introductory demonstration, followed by personalized training sessions as an add-on service. Our online enablement page (available at https://airgapai.app/install-guide) includes step-by-step videos, frequently asked questions, user guides, and troubleshooting tips. Our dedicated customer success team is also available for follow-up calls and additional workshops after initial deployment, and you can contact them at support@iternal.ai.

5. Conclusion: Empower Your Team with Trusted, Secure Artificial Intelligence Today

The path to successful Artificial Intelligence adoption within your organization doesn't have to be complex or fraught with security risks. With AirgapAI, you provide your team with a truly private, highly accurate, and incredibly cost-effective Artificial Intelligence assistant that runs right on their devices. This means:

Boosted Productivity: Employees can leverage powerful Large Language Models for tasks like document analysis, content creation, and expert consultation, all at lightning speed.
Uncompromised Security: With data never leaving the device, your confidential information remains protected, satisfying the strictest compliance requirements.
Trusted Insights: AirgapAI's Blockify technology ensures that the answers your team receives are accurate, reliable, and free from the pitfalls of Artificial Intelligence hallucinations.
Accessible Innovation: The intuitive interface and local operation make advanced Artificial Intelligence accessible to everyone, fostering a culture of innovation and continuous learning.

By following this 30-minute training guide, you can confidently lead your team into the era of secure, on-device Artificial Intelligence, transforming workflows and unlocking new levels of efficiency and insight.

Ready to Experience the Future of Secure Artificial Intelligence?

Download the free trial of AirgapAI today at: https://iternal.ai/airgapai